Presenter guide

Reporting

There are a variety of different report formats that can be created and saved in your Poll Everywhere account. Alternatively, you can download reports as a CSV file for further editing, calculations, or archiving in spreadsheet software like Excel.

You can generate reports from your My Polls page in two ways:

  • From your My Polls page: First check the boxes to the left of the polls you’d like to include in the report, and then click on the Report button in the light blue options panel at the top of the page. This allows you to select a group of polls or select each poll individually.

  • From the Reports tab: First go to the Reports tab at the top of your My Polls page, and then select the Create a New Report button. A new window will appear for you to choose your desired report type. Don’t worry, you can change the report type later if you’d like.

Then check the boxes to the left of the polls you’d like to include in your report. You can also select polls as a group by checking the box to the left of the poll title. Then click Finish.

Report types

Several different report formats are available with certain paid plans. Each report can be viewed and printed as a PDF, or downloaded as a CSV for analysis and archival.

Executive summary

The Executive summary is the big picture overview. It displays summarized poll results in a separate table for each poll included in the report, which displays an overview of total responses, participants, and engagement. It is helpful for assessing response trends and ROI. A screenshot of each poll and a map report (optional) is included in this report.

Summary report

Participant response history and map

The Participant response history displays when and how each individual response was submitted. It is useful for correlating participant responses. Each column represents a poll, and each row represents a unique participant (determined by participants' browser cookies or mobile numbers).

The Map report is automatically included in the participant response history and can be removed or included on any report by checking the box in the right sidebar at any time under "Report options." This report currently only displays data from US participants who voted via text messaging. The map will display a heat map of participant locations by state (based on area code), displaying the states with more responses as a richer shade of color than other states. .

Map report

Survey results

The Survey results report displays participant responses taken in sequence. One section per participant, one line per question. If a group of questions was used as a survey, use this report to view each participant’s responses in order.

For example, the Survey report would be useful if you had these three polls:

  • Multiple Choice: What’s the Session ID of the presentation you just saw?
  • Multiple Choice: Rate the speaker on a scale of 1 (poor) to 5 (excellent).
  • Free Text: Any other feedback for this presenter? Although each participant may attend between 5 and 20 sessions, this allows you to see a separate row for each time any person starts the survey.

Survey results report

Response pivot table

The Response pivot table displays dynamic tabular data with one row per response, perfect for exporting to Excel pivot tables. Useful for grouping, crosstabs, or computing sums and averages.

Gradebook

The Gradebook is a compact table with participants listed down the left and questions across the columns. It shows scores, participation, and attendance. Sort by rank to use as a leaderboard.

This report may also be exported directly to your LMS allowing you to quickly sync your gradebooks.

Report card

Segmentation

Segmentation reports displays a flexible crosstab table and chart. It should be used for team competitions to graph team scores. Also used to group answers by a category, such as “opinion by gender” or “sales targets by region”.

To calculate scores, this report requires your polls to have Grading enabled, with the correct answers indicated and for all of the selected polls to be within the same Group.

Step 1. To generate a Segmentation Report, click the Reports tab at the top of your My Polls page and select Segmentation Report after choosing to “Create a new report”

Step 2. Specify the group of polls you would like to segment. If you like, you can select one at a time from the drop-down menu. You can also choose to count non-responses as incorrect.

Step 3. In section 2, begin to type the title of the poll you would like to segment by ( this is the qualifying poll question.

Step 4. Click Generate Report.

  • Calculated fields: First name, Last name, Email, Private data, and Responding as, are calculated for you. Note that personal information such as Responding as, names, and email addresses are only shown for your registered participants.
  • Fields that show the timestamp of the response: Click on the text of the field title. In order to show the timestamp of the poll response in the report, end the field title with poll time. Choose the poll you would like the report to use by typing in a keyword from your poll title and selecting from the options. The data returned will be the timestamp of the most recent poll response.
  • Fields that show the poll response: Click on the text of the field title. In order to show the poll response in the report, end the field title with poll. Choose the poll you would like the report to use by typing in a keyword from your poll title and selecting from the options. The data returned will be the most recent poll response.

Customizing your report

Reports are saved automatically, and can be renamed at any time. On the right hand side, there are multiple options for customizing your report:

Customize report

Polls: See a list of polls included in this report. Add or remove polls with the Change polls button at the bottom of this of polls.

Participants: A quick glance in this tab shows the total number of unique participants recorded. You may fill in the total audience size in the text box here get accurate engagement stats at the top of the report.

Select run: Select a particular run, or all runs for the report. A run is the collection of data from a single polling session, which resets every time you clear the poll, which archives the results to be retrieved here. You may have previously cleared a group of polls at once, called a shared run, from your My Polls page and then saved the shared run under a particular title. This is where you can access that previous run from the drop down menu as long as the selected polls exactly match what was included in the shared run.

Report options: Here you can choose to show or hide specific info from the report. Engagement, participant map, response totals, and average responses can also be removed by clicking the small red x in the report itself.

Export: You can download the report as a CSV for editing and archiving in a spreadsheet tool (e.g., Excel.)